HR & payroll services
Human resources and payroll department is responsible for proper relations between the employees and the management board. Unfortunately, the complexity and frequent amendments of legal regulations may cause difficulties in the performance of this obligation. The best solution for employers is to outsource HR processes to professionals, who thoroughly monitor any planned and effective legislative changes in the HR & payroll area.
Our offer includes in particular:
Salary calculation
Presented below is the scope of the activities we handle within pay outsourcing.
- Payroll, i.e. calculating salaries based on the provided data and prepared calculations, also salaries for a part of a month, pays for sick leave, holiday leave and other absences, pays in lieu of leave, bonuses, commissions and other extra payments, severance pays, damages and compensations connected with employment termination,
- Managing the profile on ZUS PUE https://www.zus.pl/portal/logowanie.npi based on an authorisation granted by the clients of our payroll services; the activities include but are not limited to: downloading sick leave e-certificates issued by physicians, requesting social security clearance certificates, requesting settlement of withholding entity’s ZUS (Polish Social Insurance Institution) account, requesting determination of the calculation base for retirement and disability pension contributions,
- Recording absences
- Settling the working time for employees employed in the basic working time system, employees in the equivalent working time system, employees working shifts and at night,
- Calculating overtime, 50% and 100% overtime allowances and night work allowances,
- Providing information about benefits and verifying if the documents required for employees, service providers and sole traders to receive childcare benefits, maternity benefits, parental benefits, paternity benefits and sick pays have been filled out correctly,
- Preparing Z-3 and Z-3a documents and sending them to the Polish Social Insurance Institution (ZUS),
- Analysing the types of salary components and revenue in kind for whether they are subject to social security contributions and taxes and analysing possible exemptions from public levies,
- Settlement of salary withholdings, including any advances, loans, seizures by bailiff for child maintenance or for other reasons, disciplinary penalties, up to the statutory limits of the withholdings,
- Verifying any cases of exceeded calculation base limit for retirement and disability pension contributions,
- Verifying any cases of exceeded first tax bracket and a possibility of paying a lower withholding tax,
- Analysing salary components for their inclusion in the calculation base for sick pay, benefits and holiday pay and identifying the characteristics of every component in order to either include or not include it in the calculation base,
- Preparing salary transfer files,
- Preparing payslips and providing them in the agree form (paper, electronic version, upload to the e-employee software),
- Preparing ZUS DRA, RCA, RZA and RSA settlement declarations and sending them by electronic means,
- Calculating withholding tax,
- Calculating PFRON (Polish Rehabilitation Fund for the Disabled) contributions, preparing DEK-I-0 declarations and managing the profile on https://pracodawca.e-pfron.pl/lo
- Preparing monthly information on amounts and deadlines of social security contributions, withholding taxes and PFRON payments,
- Preparing confirmations of employment and salary for employees,
- Preparing PIT-11, PIT-4R, IFT-1, PIT-8AR, ZUS IWA, DEK-R annual declarations and information,
- Preparing annual social security information for insured persons,
- Preparing summaries and reports regarding salaries, costs of salaries, also by department, division, project, cost centre,
- Other activities as agreed upon with the client, necessitated by the requirements and specificities of the client's company.
Service information
